Maintaining accurate and
up-to-date documentation which supports good-faith efforts and
activities to achieve Affirmative Action Plan goals.
Administers the monthly
employee random drug and alcohol testing function, following all
methods and procedures to comply with the requirements of the
Company's Antidrug and Controlled Substances and Alcohol Use
Program and Department of Transportation regulations.
Supports the recruitment
process through performing data entry and management of
applicant information on the Web-based applicant tracking
software.
Enters new employment
requisition data and monitors changes to existing information
downloaded nightly by the mainframe payroll system on the Lotus
Notes Position Control database to ensure all activity
associated with each position number on the database is accurate
and up-to-date.
Provides back-up support for
distributing incoming mail to Human Resources staff, answering
incoming phone calls, and serving internal and external walk-in
customers.
Tracks and processes IBEW
and OPEIU wage rate/classification adjustments for supervisory
approval to ensure eligible bargaining employees receive their
next hourly wage rate/classification on schedule and in
accordance with labor contract provisions.
Prepares electronic
employment requisition forms to initiate the approval process
for hiring new positions or replacing existing positions in the
Company. Generates employment requisition status reports upon
request.
Identifies bargaining
employees due for their annual performance evaluation each month
and sends supervisors the evaluation forms for completion. When
supervisors return completed evaluation forms to Human
Resources, records completion dates and files forms in the
personnel files.
Performs various assigned
administrative tasks associated with Corporate Training such as
processing tuition reimbursement requests, preparing training
program materials, notifying new employees of Company-mandated
training requirements, updating employee training records,
preparing Corporate Training Update bulletins, and reserving the
Buenzli Training Facility.
Performs various assigned
administrative tasks to assist in preparing, monitoring, and
maintaining the Human Resources budget such as:
- Serving as a liaison
for budget communication between Human Resources and the
Budget Department.
- Distributing
communications from the Budget Department to Human Resources
staff and facilitating the required response on budget
issues.
- Maintaining budget
information on the budget system and preparing supporting
documentation for work activities.
- Tracking Public Service
Commission of Wisconsin (PSCW) reductions to the budget and
adjusting work activities accordingly.
- Monitoring monthly
budget reports for significant variances and preparing a
quarterly report to Human Resources staff on such variances.
- Maintaining master
budget file and work activity files for budgets with
assistance from other Human Resources staff.
- Assisting as needed in
PSCW audits of budgets.
Serves in a back-up
capacity for administering the Company's Employee Service
Award Program. Also provides back-up support for various
work activities performed by Employee Benefits staff, as
needed.
Provides general
administrative support through completing tasks such as
maintaining retention and destruction schedules for Human
Resources records; posting required employment law posters,
job bids, and general notices on Company bulletin boards;
initiating Personnel Action Notification forms; filing ;
preparing weekly Personnel Change Notices; responding to
routine unemployment compensation inquiries; generating
various employment reports; and time entry on the Automated
Time Entry System for General Payroll Salaried employees.
QUALIFICATIONS
Education and
Experience
- Associate degree in
administration or equivalent.
- Two to four years
of successful administrative or general office
experience.
Knowledge and
Skills
